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Financial Aid

Financial Aid

Financial Aid Satisfactory Academic Progress Policy

The Columbus State University Financial Aid Office administers Title IV Federal Student Aid under guidelines from the U. S. Department of Education. The Secretary of Education requires schools to develop and implement policies by which academic progress is evaluated and monitored. In order to receive federal or state financial aid, a student must meet Financial Aid Satisfactory Academic Progress (SAP) standards. Students who fail to meet SAP standards will be notified by the Financial Aid Office.

Eligibility is based upon an evaluation each semester of the student's entire academic record including transferred coursework, regardless of whether financial aid was received. Transfer students are first evaluated at the end of their first term of enrollment at Columbus State University (CSU).

A student is evaluated on both qualitative and quantitative measures. All regular courses are included in the computation of total hours attempted. Remedial courses are not counted.

The minimum acceptable standards for receiving federal or state aid are as follows:

Qualitative Measurement

Grade Point Average (GPA): All undergraduate financial aid recipients must maintain a grade point average at or above the minimum that corresponds with the total number of hours attempted in the charts below. Graduate students must maintain a graduate GPA of 3.0.

Undergraduates who began enrollment fall 2009 and later:

Undergraduate total hours attempted* Minimum overall financial aid grade point average
00-29 2.00
30-59 2.00
60-89 2.00
90 or more 2.00

Undergraduates who began enrollment prior to fall 2009:

Undergraduate total hours attempted* Minimum overall financial aid grade point average
00-29 1.40
30-59 1.60
60-89 1.80
90 or more 2.00

* transfer hours and CSU hours

Quantitative Measurement

Maximum Timeframe: Students must not exceed 150% of the normal length of their program. For example, the maximum timeframe of eligibility for an undergraduate student is 185 attempted hours for a 123 hour program. The maximum timeframe of eligibility for a graduate student is 54 attempted hours for a 36 hour program.

Pace - Students are expected to successfully complete a minimum of 67% of the total hours attempted (transfer hours included). Pace is calculated as cumulative successful hours/cumulative hours attempted. Successful hours are those with grades of A, B, C, D, S, K and T. Unsuccessful hours are those with grades of F, WF, W, U, NR, I, and IP.

Students who fail to meet the GPA, Maximum Timeframe, or Pace standards will be in violation of the Financial Aid SAP policy. Financial aid is terminated immediately for students exceeding their maximum timeframe.

Warning Status: Students failing to meet GPA or Pace Financial Aid Satisfactory Academic Progress standards who met these standards their prior term are allowed to continue one term receiving financial aid with a status of Warning. Students must meet all Financial Aid SAP standards at the end of their next term of enrollment or financial aid will be terminated. A Warning Status is not applicable to students who have exceeded the Maximum Timeframe for their program.

SAP Appeals: Students notified that they are not making Financial Aid Satisfactory Academic Progress may submit a written appeal explaining their extenuating circumstances with supporting documents attached. The Request for Financial Aid Appeal Form (http://finaid.columbusstate.edu/forms) must be used for the appeal submission. Examples of acceptable extenuating circumstances are listed on the form. A Financial Aid Appeals Committee determines whether the appeal is approved. Students will receive a response to appeals within approximately two weeks. Students with approved appeals must complete an Academic Plan Agreement with the Financial Aid Office and adhere to the requirements each semester of the plan in order to receive financial aid.

Reinstatement of Aid: A student terminated from aid for failure to meet GPA and/or Pace measurements may request reinstatement of aid, without the need for an appeal, to the Financial Aid Office once they meet the minimum standards for GPA and Pace.

How do I remain eligible for financial aid?

You must meet the Financial Aid Satisfactory Academic Progress Policy standards (see above) to remain eligible to receive financial aid.

What is Financial Aid Warning?

Students failing to meet GPA or Pace Financial Aid Satisfactory Academic Progress standards (see policy above) who met these standards their prior term are allowed to continue one term receiving financial aid with a status of Warning. Students must meet all Financial Aid Satisfactory Academic Progress standards at the end of their next term of enrollment or lose financial aid eligibility. A Warning Status is not applicable to students who have exceeded the Maximum Timeframe for their program.

What is Financial Aid termination?

Students who have not met Financial Aid Satisfactory Academic Progress (SAP) standards after one term on Warning Status are no longer eligible for aid. In addition, students who exceed the maximum timeframe for degree or certificate completion are in violation of the Financial Aid SAP standards, therefore financial aid eligibility is terminated. Allowable maximums are: Bachelor's degree 185 attempted semester hours Master's degree 54 attempted semester hours Specialist in Education 45 attempted semester hours Certificate 45 attempted semester hours

How do I appeal my Financial Aid Termination?

Students notified that they are not making Financial Aid Satisfactory Academic Progress may submit a written appeal explaining their extenuating circumstances with supporting documents attached. The Request for Financial Aid Appeal Form must be used for the appeal submission. Examples of acceptable extenuating circumstances are listed on the form. A Financial Aid Appeals Committee determines whether the appeal is approved. Students will receive a response to appeals within approximately two weeks. Any student wishing to appeal the decision of the Financial Aid Appeals Committee may do so only in writing by email to the Director of Financial Aid for a "Level 2" review. The decision of the Director of Financial Aid shall be final and no further appeals will be accepted for review.

Financial Aid Probation

A student who successfully appeals will be placed on Financial Aid Probation. Students with a financial aid probation status may still receive financial aid. They must successfully complete the semester with a minimum grade point average of 2.0. (Graduate students must successfully complete the semester with a minimum grade point average of 3.0.) A grade of 'W', 'WF', 'F', 'U', 'IP' or 'I' will result in termination of eligibility. Students placed on academic plans will have specific guidelines/timelines documented on what GPA/Pace benchmarks must be met to remain on the academic plan until the student will meet SAP. Each academic plan has benchmarks and an expiration date. At the date of expiry it is expected that the student will meet SAP standards.

What if I Withdraw from Classes?

If you receive an "I" (Incomplete), "W" (Withdrawal), "F" (Failing), "IP" (Incomplete in Progress), "U" (Unsatisfactory) or "WF" (Withdrawal Failing), those courses are included in the total hours attempted toward the maximum time frame for degree completion.