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Financial Aid

Financial Aid

Columbus State University Withdrawal Policy

Official Withdrawal from Semester


An "official withdrawal" occurs when a student withdraws from all courses for that semester. Depending on the date of the student's "official withdrawal", it may be necessary for the University and/or the student to return some or all of the financial aid the student received during the term. Tuition and fee charges will be prorated at a percentage calculated depending on the official date of withdrawal. The refund schedule is posted online in Cougarnet.

At the end of each semester we will identify any such students which may result in the University requiring the student to repay all financial aid received for the term.

Dropping and Course Withdrawals During the Drop/Add Period

Students may drop one, some, or all of their classes during the Drop/Add period (as specified by the official calendar). Courses dropped in this manner do not appear on a student's transcript and are not considered as hours attempted for financial aid purposes. No grade is assigned for such courses. Tuition payments received will be refunded at 100% for classes dropped during the drop add period.

Dropping and Course Withdrawals During the Semester & Before Withdrawal Deadline

Students who withdraw from courses before the withdrawal deadline (as specified by the official calendar) will receive a grade of W. Withdrawals from courses after the withdrawal deadline will result in a grade of WF. Students will not be able to withdraw from their coursework if they have an active financial or registration hold on their record.

Hardship Withdrawals

If a student experiences significant personal hardship (e.g., medical or family emergency, prolonged illness), the Office of the Dean of Students can approve a hardship withdrawal from all courses in the term for which a student is currently registered. In the case of an approved hardship withdrawal from all courses, the Registrar will assign grades of W for those classes. The instructor will be informed of the assignment of the W grade. The deadline for final approval of a hardship withdrawal by Dean of Students is the last day of classes for the semester. If the hardship withdrawal process is not complete by the last day of classes, a student must appeal for a retroactive hardship withdrawal from the Academic Standard Committee.

Tuition and fee charges will be prorated at a percentage calculated depending on the official date of withdrawal. The refund schedule is posted online in Cougarnet.

A hardship withdrawal cannot ordinarily be used to withdraw selectively from some courses while remaining enrolled in other courses. Selective withdrawal will be permitted only under exceptional circumstances.

All probation and exclusion rules apply regardless of the circumstances of the withdrawal.

Reductions In Attempted Hours

No refund is available for a reduction in hours due to individual course withdrawals that occur after the drop/add period.

Students should be aware that a reduction in their hours might result in the loss of full-time student status and thus affect their financial aid, scholarships, athletic and ticket eligibility, University housing accommodations, use of University resources and access to University facilities, immigration status for international students, Veterans Educational Benefits. Students should contact the appropriate office and their academic advisor with questions about the impact of their withdrawal from a course before initiating a withdrawal. Students who are returning from academic dismissal are advised to consult with their academic advisor prior to withdrawal because violation of the minimum enrollment requirements can lead to a second dismissal from the University. Veterans and dependents of veterans who receive educational benefits must notify the Veterans Affairs Office of any course load reductions.

Withdrawal for Non-attendance/Unofficial Withdrawal

Non-Attendance does not constitute a withdrawal. Instructional departments may request an administrative withdrawal if the student has excessive absences in a course. The term "excessive absences" is defined in the syllabus for the course. The grade assigned for an excessive absence is a WF.

When Students Fail to Earn a Passing Grade in Any of Their Courses

Federal regulations require students who have been awarded any type of federal student aid to fulfill their academic requirements. Occasionally a student will receive all "F" and/or "WF" grades for a term and we are required to determine if the student "unofficially withdrew" from the University. An "unofficial withdrawal" occurs when a student stops attending all classes and stops participating in any academic activities beyond the date he/she last attended classes.

At the end of each semester we will identify any such students which may result in the University requiring the student to repay all financial aid received for the term.

Columbus State University Return to Title IV (R2T4) Policy

 

How does the refund policy work?

Fees will be recalculated and appropriate adjustments made for students who register and then find it necessary to drop a course before the end of the schedule change period. No refund will be made for a reduction in credit hours after the schedule change period. Students who formally withdraw from the university before the official first day of the semester will be entitled to a complete (100%) refund of all registration fees. Students withdrawing from all courses after the official first day of the semester will be entitled to a prorated refund of tuition, fees and elective charges. The proportion refundable is determined by the date of withdrawal and is equal to that portion of the period of enrollment for which the student has been charged that remains on the last day of attendance, up to the 60 percent point in time of the semester. Specific dates reflecting the above refund schedule are published each semester in the Schedule of Courses.

All students receiving financial assistance who formally withdraw or who stop attending all classes are subject to regulations regarding the return of funds to the appropriate aid program.

Refunds are applied in the following order:

  1. Unsubsidized Direct Stafford Loan
  2. Subsidized Direct Stafford Loan
  3. Perkins Loan
  4. Direct PLUS Loan
  5. Pell Grant
  6. Supplemental Educational Opportunity Grant
  7. Other Title IV programs
  8. HOPE Scholarship
  9. Other non-Title IV programs

NOTE: The student must return unearned aid for which he/she is responsible by repaying funds to the applicable aid program.

The following steps are performed in refund determination:

Step 1. Determine the student's Title IV aid and HOPE for the term

Step 2. Calculate the percentage of Title IV aid and HOPE earned

Step 3. Determine the amount of Title IV aid and HOPE earned by the student

Step 4. Determine the total Title IV aid and HOPE to be returned

Step 5. Determine the amount of unearned Title IV aid and HOPE due from the school

Step 6. Determine the amount of unearned Title IV aid and HOPE due from the student

Examples are available in the Financial Aid Office, University Hall.